Use an evidence-progress-next-step structure
Name a demonstrated strength, completed skill, assessment pattern, or classroom habit you have actually observed.
Describe what has improved over the reporting period without exaggerating or comparing the learner unfairly with classmates.
Give one achievable action the learner, teacher, or family can understand and support.
Use clear, respectful language. Remove labels, predictions, vague praise, and wording that could embarrass or discourage the learner.
A privacy-conscious report comment prompt
Turn vague comments into useful feedback
Alex is a good student who is doing well.
Alex explains the main ideas in independent reading and increasingly supports responses with details from the text. Regular practice summarising longer passages will strengthen confidence further.
Sam needs to work harder in maths.
Sam accurately solves one-step problems and is beginning to explain the chosen method. Checking each operation before submitting multi-step work will improve consistency.
Final review checklist
- Every statement is supported by teacher evidence.
- The comment names progress as well as an area for development.
- The next step is specific and achievable.
- Pronouns, names, subjects, grades, and scores are correct.
- The language is respectful and free of stereotypes or labels.
- The final wording follows the school's reporting policy.
Regional reporting language
Report card, grade level, standards, accommodations, and family communication are common terms.
School report, year group, attainment, progress, targets, and parents or carers are widely used.
Report card wording and achievement categories vary by province and school board.
Reporting commonly connects achievement standards, progress, effort, and next learning steps.
Frequently asked questions
Can AI generate personalised report card comments?
It can draft comments from anonymised evidence, but the teacher must verify every statement and personalise the final wording.
What should never be placed in a public AI prompt?
Do not include names, student IDs, diagnoses, health information, family circumstances, or other identifiable learner data.
How long should a report comment be?
Follow the school reporting system. A concise comment usually needs enough space for evidence, progress, and one clear next step.